The following section contains important regulations that govern the enrollment and academic progress of GUB students:
This catalog, along with the Schedule of Classes and registration materials distributed each semester, provides essential information. Students are responsible for keeping themselves informed of current policies, procedures, and changes printed in this catalog and in the official notices that are announced and posted from time to time. Students should also be aware that the curricular requirements for them are those in effect in the academic year of their admission. Students who withdraw for two or more semesters are subject to the requirements in effect during the semesters that they return. Students who change their major are governed by the curricular requirements and regulations in effect during the academic year in which the change is made.
GUB encourages the admission of foreign students into different programs. If a student fulfills the general admission requirements for the specific program, s/he will write an application addressed to the Registrar along with the Official Academic Transcripts issued by the previous institutions. The Equivalence Committee of GUB will assess the academic records of the student and make an evaluative recommendation. Based on the recommendation, the Dean of the Faculty will confirm the admission of the student. However, it is to mention that the Chair of the Department or the Dean of the Faculty concerned will determine the credit requirements for the student for specific program from time to time.
The academic year of GUB is divided into 2 (two) semesters of six month each and all programs operate on semester system. The Spring semesters spans from January to June, the Fall extends from July to December. In each semester, the classes usually start in the second week of the beginning month and final exams are held in the third week of the last month of a semesters. The academic calendar provides the deadlines for advising, registration, add/drop of courses, exam dates, holidays, and other important information.
Normally a student in undergraduate program completes his/her program in 8 semesters or in a time period of 4 (four) years. However, an undergraduate student must complete his/her program in a maximum period of 8 (eight) years. A graduate student normally completes his/her program in 2-4 semesters or in a period of 1 (One) to yeas. However, a graduate student must complete his/her program in a maximum period of 5 (five) years.
GUB endeavors to ensure that all students receive sound academic advice and guidance by the academic advisors or faculty members during their undergraduate or graduate studies. At the time of course registration in a semester, each student must receive academic guideline/advice regarding the number of courses, or the courses in different categories for the purpose of registration. The advisor also determines the credit requirements for a student for the program s/he studies.
Students with excellent academic records and/or extensive professional experience may apply to the Dean of the Faculty or Advisor of the program along with the latest academic transcripts issued by the previous institutions for course waiver. A student who has completed the same or advanced course and the letter grade ‘B’ or higher from an institution approved by the UGC of Bangladesh may get the course waiver from the current program. However, the letter grade ‘C’ can also be considered for course waiver if the highest letter grade ‘A’ or ‘A+’ of the institution is based on 90% or above marks, and 'c' is equaivalent to 60 marks. Under all circumstances, GUB authority reserves the right to accept or reject the student’s appeal for course waiver.
To be considered a full-time student, a student must register for a minimum of 18 credits and 12 credits per semesters for undergraduate and graduate program respectively; otherwise s/he will be treated as a part-time student. A student willing to take more than 18 credits and 12 credits in a semester for undergraduate and graduate programs respectively, must take written permission from the Dean of the Faculty. A student may change the status of full-time or part-time twice in the entire program. The application for changing the status must be submitted to the Dean of the Faculty at least 2 weeks before the class commencement date of each semester.
Students who do not complete registration process during the period specified in the registration instructions may do so during the late registration period. Students registering late may be subject to a late payment fee determined by GUB authority from time to time. The university reserves the right to refuse registration to a student who does not follow the published registration schedules.
Students must obtain permission from their academic advisor or the Dean of the Faculty to add or drop courses Without penalty students may add or drop course in the second week and with penalty they may do so in the third week from the class commencement date in each semester. The amount of penalty will be announced by the Office of the Registrar.
A student willing to withdraw from all courses before the end of the second week from the class commencement date in each student must submit an application to the Office of the Registrar. The date on which the Registrar signs the withdrawal form is considered the official withdrawal date. A student who leaves the university without officially withdrawing in this manner receives a failing grade (F) in each of the registered course. A student is not eligible for any adjustment of tuition fees unless the withdrawal is formally reported to the Office of the Registrar. A student who leaves the university after the second week receives F grade in all the registered courses.
The privileges of registration, advance registration, and receipt of transcripts are barred to students having outstanding obligations to the university. Obligations may take the form of unpaid fees, unreturned or damaged books and equipment, other charges payable to the university, and failure to comply with the disciplinary norms or for any administrative actions taken against him/her. The departments or offices may place “holds” on registration, and transcripts for any students having any outstanding obligation.
Starting and closing dates for each semester, scheduled holidays, and exam date information about important events during a semester can be found in the academic calendar of GUB.
For each course, credit hours are assigned on the basis of a 14-week semester, 3 hours of classes in each of the 14 weeks. Since Sunday is the weekly holiday for GUB, all classes are held on Monday through Saturday. In undergraduate programs, for each 3-credit course, 2 (two) classes each of one hour and a thirty minutes duration are held in a week. For 1-credit lab, 2-hour lab course work is assigned for each student. In graduate programs, for each 3-credit course 1 (one) class of 3-hour duration is held in each week. There is a 15-20 minutes tea break in the class. Most classes of MBA, MBM, LLM, and MSS in Anthropology are held on Fridays and Saturdays. If any class is hampered due to hartal, strikes, or some unavoidable causes, a make-up class is held in the next 1-2 week(s).
The students have to ensure an attendance of at least 75% in each course registered. Attendance below 75% will place the student in the non-collegiate list. However, a student having less than the attendance required for genuine reasons may apply for reconsideration paying a fine of BDT 1000.00 and get permission from the Dean of the Faculty. No student will be allowed to sit for the final examination if s/he has less than 60% attendance.
It is the policy of the university to excuse students for paying fine if they are absent because of religious observances and will allow thers make-up of works missed because of such absence. Examinations and out-of-class specially required activities ordinarily are not scheduled on those days. Absences for reasons of religious obligation are not counted for purposes of reporting. A student absent from an examination because of any religious observance is given an opportunity to take make up examination without penalty.
The performance of a student will be continually evaluated during a semester through mid-term exam, class tests/quizzes, assignments, presentations, and final exam. The final grade and its numeral score on a particular course earned by a student will be based on the total marks obtained in the course. Total marks for each course is split into the following categories:
| Categories | Marks distribution |
|---|---|
| Class attendance & Participation | 10 |
| Assignment & Presentation | 10 |
| 3 Quizzes/Class tests | 15 |
| Mid-term Exam | 25 |
| Final Exam | 40 |
| Total | 100 |
The course teacher is responsible for summing up the marks obtained in different categories in a particular course. S/he will round up only the total marks. Under no circumstances, can s/he round up the mark in any other category.
GUB fully complies with the ‘Uniform Grading System’ suggested by UGC of Bangladesh. A student may earn any of the four passing letter grades marked as ‘A’, ‘B’, ‘C’, and ‘D’ on the basis of his/her total score of marks in a course. The range of marks, their corresponding letter grades, numerical equivalent, and their definitions are as follows:
| Marks Obtained | Letter Grade | Numerical Equivalent | Definition |
|---|---|---|---|
| 80% and above | A+ | 4.00 | Excellent |
| 75% < 80% | A | 3.75 | Excellent |
| 70% < 75% | A- | 3.50 | Very Good |
| 65% < 70% | B+ | 3.25 | Good |
| 60% < 65% | B | 3.00 | Good |
| 55% < 60% | B- | 2.75 | Good |
| 50% < 55% | C+ | 2.50 | Average |
| 45% < 50% | C | 2.25 | Average |
| 40% < 45% | D | 2.00 | Below Average |
| Less than 40% | F* | 0.00 | Failing |
| I* | Incomplete | ||
| W* | Withdrawal |
The star-marked (*) letter grades such as ‘F’, ‘I’, and ‘W’ are not regarded as passing grades. Any course in which a student has obtained ‘F’ grade will not be counted towards earned credit. In that case, the student must repeat the course within the next 3 (three) semester by paying full tuition fees for the course and convert the ‘F ‘grade to any passing grade. Failing to do so will result in incomplete degree. A student will be assigned ‘I’ grade, if s/he has completed up to mid-term exam and has earned a passing grade up to the point of absence. It is the responsibility of the student to take makeup for final exam and convert ‘I’ grade to any passing grade within the next 2 (two) semester by paying 30% of tuition fees. An ‘I’ automatically converts to an ‘F’ at the end of two trimesters, if s/he fails to improve it to a passing grade. A student will be assigned ‘W’ grade, if s/he is reported or his/her result is withheld for some reasons. Once the decision is made about ‘W’ grade, the ‘W’ grade converts to either any passing grade or ‘F’ grade.
The grade point in each course is calculated by multiplying the numerical equivalent of the obtained letter grade the number of credits earned in the course. The grade points earned in all such courses are added together and the sum is divided by the total credits of the attempted courses.
A student having complaint about his/her grade in a course grade or the mark received for a particular piece of work in a course, can apply (1) resolve the matter through discussion with the course teacher. If the issue cannot be satisfactorily resolved between student and instructor, the student may apply (2) Specifically the process for the complaint and request a review by the Chair of the department within 2 weeks from the date of publication of the grade. The student must make a payment of BDT 1,000 for lodging this complaint. The Chair of the department in consultation with the Dean will arrange for rechecking the script or reviewing a particular piece of work to determine the grade. In this case the revised grade (better or worse) will be considered final.
If a student gets lower than B grade in any coruse s/he has the option to register a course as a new course within the next two semester to improve the grade. The course repeated must carry the same course code, course title, and course contents. Under all circumstances, the higher grade will be taken into account toward calculating the final CGPA and the lower grade will not be shown in the transcript. A student taking the advantage of retake policy will not be eligible for receiving Gold Medal or Award.
A student who earns a grade of B- or worse in a course, s/he may take improvement exam final for the next two semester by paying 30% of tuition fees. A student can also take make-up mid-term exam, if s/he was not able to appear in the exam for some valid reasons. Similarly, s/he can also take improvement mid-term exam if s/he gets less than 40% marks. In both the cases, the students must pay 20% of tuition fees and the exam must be held during the semester.
A student’s scholastic standing is determined by the CGPA earned in the program. A student is expected to take the requisite number of courses and maintain a minimum CGPA of 2.00 (both in individual semester and cumulative).
A student whose CGPA is less than 2.0 for the first two or subsequent semester s/he will be placed on probation for the next three semester. Failure to raise the CGPA at least to 2.00 by the end of probationary period will lead to his/her dismissal from GUB. A student placed on probation can register for at most 2 new courses in a semester only with the permission of academic advisor. Students who are on probation or subject to dismissal are not allowed to drop a semester or take leave of absence.